This position resides within the Health Information, Release and Records Management Section of Public Health Seattle & King County. The purpose of this position is to provide support to the Patient Identity, Public Records and Health Information Management (HIM) work in the section, and general HIM projects. The overall responsibilities include program planning and analysis as well as oversight and implementation of program specific goals and objectives. The duties of this position are often sensitive in nature, and require timely responses. Attention to detail and the ability to maintain confidentiality is a requirement of the position. This recruitment may be used to fill more than one position.
This TLT or Special Duty is anticipated to last up to twelve months, with the possibility of extension.
WHO MAY APPLY: This full-time position may be filled as Term Limited Temporary (TLT), and is open to all qualified applicants, or Special Duty assignment for current King County Career Service employees who have passed their probationary period. Current King County employees must have permission from their supervisor to be eligible for the Special Duty assignment.
WORK LOCATION & SCHEDULE: The Compliance Office is located in the Chinook Building at 401 5th Avenue, Downtown Seattle. This position may require travel to other King County locations.
*This position will work a 40 hour work week (1.0 FTE), working 8:00-5:00 five days a week. *
APPLICATION INSTRUCTIONS:The following items are required to be considered for this vacancy:
Your application may be rejected as incomplete if you do not include the standard information in the application. Providing only information in a resume or cover letter will not be a complete application. Applications that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
CONTACT: For questions about the position, please contact Tyler Entrekin at Tyler.Entrekin@kingcounty.gov. For more information about the application process, please contact Erika at email@example.com.
- Public Records Act Requests
Manage and oversee response and assignment of routine public records requests.
Manage, review and release records in response to a high volume of requests of varying complexity, including metadata and Protected Health Information.
Ensure compliance with King County procedures and state and federal laws such as RCWs 42.56 and 70.02
Interact daily with the public, including the media, to ensure strong communication, customer service and timely resolution of request.
Conduct or direct searches in Microsoft E-discovery, and other electronic and physical records systems,
Offer subject matter consultation and technical support to employees at all levels, including Management and the Communications teams
Conduct research and analysis and consult with legal counsel and department management, if needed.
- Policy Oversight in Public Health
Facilitate policy review and approval for all department-wide policies in Public Health.
Ensure policy requirements at the executive level are met for all department policies, including periodic review.
Serve as the point of contact for stakeholders in developing policies for the department level.
Engage with stakeholders concerning upcoming technology migration and implementation
- Risk Management Program support
Provide oversight of processing subpoenas, discovery requests, and court orders for records. Ensure collection and production of records in compliance with legal requirements.
Implement logging and tracking system for subpoenas, discovery requests and court orders received by the department.
Coordinate with Risk Manager to ensure that all requirements are addressed for subpoenas and court orders received by Public Health.
- Review of Medical Records
- Review medical charts for redactions, based on client authorizations, in accordance with requirements under RCW 70.02, the Health Insurance Portability and Accountability Act (HIPAA), and other relevant law.
Experience, Qualifications, Knowledge, Skills
- Excellent customer service skills
- Excellent oral and written communication skills
- Excellent critical thinking and analysis skills and the ability to conduct research
- Demonstrated ability managing multiple priorities and working with minimal direction
- Detailed oriented and extremely organized
- Demonstrated ability consistently producing accurate work products in a timely manner
- Demonstrated ability establishing professional and positive relationships with customers and stakeholders
- Demonstrated ability leading and engaging colleagues and others in collaborative teamwork
- Demonstrated management approach that reflects good judgment, creative problem solving, and sound decision making
- Demonstrated experience working with complex regulatory or legal requirements, including legally mandated timelines for response
- Demonstrated ability to maintain the confidentiality of sensitive information
- Demonstrated skills using programs such as Word, Outlook, Excel, Access, Adobe Professional, and Power Point
- Demonstrated knowledge of Public Records regulations, including RCW 42.56.
- Bachelors of Arts in related field OR five or more years of experience performing the duties of this position
- RHIT or RHIA certification OR Paralegal or other legal background or experience working in a legal compliance environment
- Working knowledge or experience in healthcare or public health practice
- Working knowledge of state and federal privacy and public records laws
- WAPRO certification as a public records officerSupplemental Information
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) EmployerNo person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To ApplyIf you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
ADDITIONAL INFORMATIONThe selected candidate will be required to pass a thorough background investigation.
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.
If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
The selected candidate must be required to pass through a DAJD and King County background investigation.
UNION AFFILIATION: This position is not represented.
Salary: $88,937.06 - $112,732.88 Annually
Location: Seattle, WA
Job Type: Special Duty Assignment or Term Limited Temp (TLT)
Department: DPH - Public Health
Job Number: 2020EY12080
Closing: 9/17/2020 11:59 PM Pacific
Agency: King County
Address: King County Administration Bldg. 500 4th Ave. Rm. 553 Seattle, Washington, 98104
Location/Region: Seattle, WA (98127)