Company InfoBridge Property Management (BPM) is an integrated property management affiliate of BIG, providing on site property management to our owned and managed multifamily assets. Our 800+ BPM professionals manage all aspects of our assets from construction and renovation to leasing and operations. We pay attention to community social services and programs such as organized after-school homework sessions, selected adult education programs, social events and sponsored sports leagues as well as to the environmental impact of our communities.Position InfoPOSITION SUMMARYWe are currently seeking an experienced Temporary Assistant Property Manager for our Garden Grove, CA commuity. The Assistant Property Manager is responsible for effective computing, classifying and recording numerical data to keep financial records accurate. They assist with the leasing, marketing and resident relations for the community.ESSENTIAL FUNCTIONSCOMPLIANCE* Prepares all resident files to include all preparatory paperwork.* Sets up appointments for lease signings and follows through with all appropriate paperwork.* Prepares all move-out material for property manager.* Prepares completed move-in packets and maintains a supply of all pertinent materials.* Enters marketing information, installs resident, enters vacate notices, prints reports on YARDI computer program.* Assists with subsidy administration in accordance with HUD rules and regulations.* Compliance Specialist/Bond Administrator for approval. Prepares copies of all materials to be sent for government compliance. Maintains compliance reporting information monthly.FINANCIAL* Collects rent payments and makes deposits on a daily basis.* Sends notices and makes phone calls for any late rent on a daily basis.PROPERTY MANAGEMENT* Makes appointments, shows apartments, takes and verifies applications to completion.* Shops comparable projects in the market place monthly.* Answers incoming calls.* Greets all visitors.* Updates all applicable referral agencies.* Follows up on all prospective residents in a timely manner.* Keeps resident files up-to-date.* Prepares market survey report monthly.* Fills out maintenance service requests and makes callbacks.* Takes reservations for community facilities and keeps staff abreast of specific setups.* Informs management of common areas in need of cleaning and repair.* Inspects daily curb-appeal to include pristine condition of model apartment and suite.* Informs residents of items in the management office belonging to them.* Aids in keeping management office and lobby area neat and clean at all times.* Keeps resident listings up-to-date.* Handles resident complaints in a timely and professionally.* Coordinates resident functions.* Acts as property manager in property manager's absence.* Assists with move-in / move-out procedures, including unit inspections, security deposit processing and unit preparations.* Works closely with resident services staff to meet resident service needs individually and as a group.* Updates turnover information on a daily basis.* Works on the first and last day of each month.* Prepares move-out letters and instructions.* Manages lease renewal program & resident programs.* Works overtime as needed and weekends as needed.QualificationsPOSITION QUALIFICATIONS* Competence in the use of standard office equipment including telephones, Internet, fax machine, and photocopier* Intermediate computer and data-entry skills* Must be professional, energetic, organized, detailed and service oriented at all times* Ability to meet deadlines* Strong oral and written communication skills* Ability to communicate with residents, co-workers and management tactfullyKNOWLEDGE, SKILLS AND ABILITIES* Excellent verbal, written and interpersonal communication skills.* Exceptional sales skills.* Basic word processing and spreadsheet knowledge. (Microsoft, Excel)* Demonstrates a clear understanding and consistent use of YARDI software.* Typing skills.* Detail oriented and accuracy with numbers.* Self-motivated.* Proficient office skills including organizational abilities.* Exemplary time management skills.* Knowledge of fair housing and applicable compliance regulations.* Willingness to learn.* Willingness to assist above and beyond as part of "the team."* Ability to multi-task and work effectively managing multiple projects or tasks.*SKILLS AND ABILITIESEDUCATIONHigh school graduate or equivalentEXPERIENCE* Knowledge of government housing subsidy programs.* Minimum two years combined leasing, marketing, or operations experience* Office hours may vary due to the specific needs of the property as determined by the property manager or regional manager.WORK ENVIRONMENTRegular office work, however, occasional outside duties in all weather conditionsBilingual a plusAbout the BenefitsBridge distinguishes itself by providing our employees with:* A competitive base salary.* Bonus potential based on individual and team performance.* A suite of benefits including comprehensive medical, dental and vision.* 401k with 4% company match.* Generous paid time off including maternity and paternity leave.* Physicial and financial wellness programs.
Location/Region: Garden Grove, CA (92846)